RFP Deadline Extended to December 22, 2023

Please note that the proposal due date for a new Human Resource/Finance Enterprise Resources Planning (ERP) System has been extended to December 22, 2023. Find the full request for proposals and more information below.

Human Resource/Finance Enterprise Resources Planning System

Project Scope

The 麻豆精品视频 (麻豆精品视频) and twenty-three (23) school districts are considering purchasing a new Enterprise Resources Planning (ERP) Software System. Currently, all school districts in San Mateo County use a single county-wide ERP solution. For the purpose of this Request for Proposal (RFP), references to 麻豆精品视频 include all of the Local Education Agencies (LEAs), and the terms are used interchangeably.

麻豆精品视频 is therefore soliciting proposals for a comprehensive, fully integrated ERP that is preferably cloud-based, and that not only meets the requirements set forth in this RFP, but is also flexible and scalable in order to meet its future business and technology needs.

麻豆精品视频 will only entertain proposals for an ERP that is fully integrated or intends to be fully integrated as of December 2024 and operational in California school districts. The purpose of this RFP is to provide interested vendors with sufficient information to enable them to develop and submit proposals for application software that will fulfill the specified information processing needs of 麻豆精品视频 and the LEAs.

Tentative Procurement and Implementation Schedule

Process Date(s)
RFP Release Date November 8, 2023
RFP Advertisements (Sacramento Bee, San Mateo Daily Journal) November 10, 17 and 24, 2023
December 1 and 8, 2023
Due Date for All Written Questions and Inquiries November 22, 2023, 4:00 PM (PST)

麻豆精品视频 posts responses for vendor clarification requests on the 麻豆精品视频 website

Q&A Responses are now live.

December 1, 2023
Proposals Due Revised December 22, 2023, 4:00 PM (PST)
Proposal Evaluations December 22, 2023 - February 29, 2024
Software Demonstrations January 16, 23, and 29, 2024
Finalize Proposal Evaluations January 31, 2024 - February 7, 2024
Anticipated Award Date February 29, 2024

Access the Request for Proposal (RFP)

Access the Enterprise Resources Planning (ERP) software Request for Proposal (RFP) through the links below. The proposal is due December 22, 2023.

Request for Proposals (RFP) Date Posted Proposal Due Date
Request for Proposal November 8, 2023 December 22, 2023

RFP Appendices

Appendices Name
Appendix A LEA Information and Computing Environment
Appendix B Client References Form (Excel Spreadsheet)
Appendix C General System Requirements (Excel Spreadsheet)
Appendix D General Finance Requirements (Excel Spreadsheet)
Appendix E General Payroll and Human Resources Requirements (Excel Spreadsheet)
Appendix F COE Finance Requirements (Excel Spreadsheet)
Appendix G COE Payroll Requirements (Excel Spreadsheet)
Appendix H Technical Requirements (Excel Spreadsheet)
Appendix I Cost Proposal (Excel Spreadsheet)

Appendix J Item 1

Appendix J Item 2

Proposal Submittal Form

Non-collusion Affidavit Form

Kevin Bultema

Deputy Superintendent, Business Services

Email: kbultema@smcoe.org

Phone: (650) 802-5511

Lorrie Owens

Chief Technology Officer, Integrated Technology Services

Email: lowens@smcoe.org

Phone: (650) 802-5579